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Bylaws
11 March 1999
Sec. 1 The name of the Chapter shall be the Los Angeles Chapter (herein called the Chapter).
Sec. 2 The Chapter shall be a patriotic,
educational, scientific, nonpolitical, nonprofit organization,
comprised of individuals involved in the military, industry and
government of the United States. The Chapter shall maintain and
improve the cooperation and exchange of ideas among scientific,
industrial and military personnel in the field of communications,
computers, electronics and intelligence in a manner that vitally
contributes to the national security of the United States and
its free world allies.
Sec. 3 The Headquarters of the Chapter
shall be designated by the Chapter President and be located within
the Los Angeles area.
Sec. 1 Membership in AFCEA shall
be open to all persons, without discrimination and to industrial
organizations interested in furthering the objectives of AFCEA,
who are willing to subscribe to the By-Laws and who are otherwise
qualified under the provisions of the By-Laws set forth by AFCEA
International. Membership may include citizens and industrial
organizations of all nationals of the free world.
Sec. 1 The government of the Chapter
shall be vested in its officers and other members of a Board of
Directors, which may exercise all powers as may be exercised by
the Chapter, subject to the provisions of the State of California,
military regulations and the By-Laws of AFCEA International and
the Chapter.
Sec. 2 The Board of Directors shall
consist of the Chapter officers, the Regional Vice President,
selected Area Representatives, two Past Presidents (including
the Immediate Past President), and two, but not more than three,
other individuals all appointed by the Chapter President.
In addition, other interested and active members may be nominated
and elected by the Board as non-voting Associate Directors The
Board of Directors shall have the authority to fill any vacancy
for unexpired terms in all Chapter offices except that of President.
A vacancy in the office of President shall be filled by the Vice
President Programs. Members of the Board of Directors and Associate
Directors shall serve without pay.
The Board of Directors shall meet
quarterly, at a minimum, at the call of the President or as needed.
A simple majority shall be considered a quorum. Each member of
the Board shall have one (1) vote on the matters considered by
the Board.
Sec. 3 The Chapter officers shall
consist of the following eleven positions:
- President
- Vice President, Programs
- Vice President, Communications
- Vice President, Finance
- Vice President, Membership
- Vice President, Operations
- Vice President, Publicity
- Vice President, Scholarship
- Vice President, Awards
- Military Liaison Officer
- Vice President,Young AFCEAN Affairs
The officers shall be elected or
reelected each year during February to serve for one (1) year.
Installation of new officers shall be at the Chapter's March meeting
of each year.
Sec. 4 The President shall have
the authority, with the approval of the Board of Directors, to
replace any Chapter officer that is not performing their duties
in a satisfactory manner.
Sec. 5 ELECTIONS
a. The Nominating Committee, consisting
of the outgoing President, one Past President, and one member
appointed by the President with Board approval shall be formed,
meet and call for nomination from the general membership and existing
Chapter officers. The Nominating Committee shall have the power
to nominate, to accept or reject nominations from the general
membership and cause to bring into existence a ballot for the
upcoming year's Chapter officers, and present ballots to the Election
Committee for a secret vote, by February 1 of each year.
b. The Election Committee shall
consist of the Board of Directors. To duly constitute a vote under
these By-Laws each member of the Election Committee shall cast
one (1) yes or no vote for each Chapter office or may abstain
from voting.
c. Election to any Chapter office
will be simple majority. In the event of a tie vote, a runoff
vote will be provided by the Election Committee. Only the candidates
who obtained a tie vote shall be re-voted on. In the event of
another tie vote, a consensus vote of the Chapter President and
the two most recent Past Presidents shall break the tie.
d. Chapter office requirements necessary
for placement of a name on the ballot:
- All members of AFCEA Los Angeles
Chapter in good standing.
- President: Should have served
in at least two (2) Chapter offices with this Chapter or two
years on the Chapter Board of Directors.
- Vice President, Programs: No prior
Chapter experience required.
- Vice President, Communications:
No prior Chapter experience required.
- Vice President, Finance: No prior
Chapter experience required.
- Vice President, Membership: No
prior Chapter experience required.
- Vice President, Operations: No
prior Chapter experience required.
- Vice President, Publicity: No
prior Chapter experience required.
- Vice President, Scholarship: No
prior Chapter experience required.
- Vice president, Awards: No prior
Chapter experience required.
- Military Liaison: No prior Chapter
experience required.
- VP, Young AFCEAN Affairs: No prior
Chapter experience required.
- Area Representatives: No prior
Chapter experience required.
e. Reelection to the same Chapter
office shall be permitted in all Chapter offices, but only for
a maximum of two (2) terms unless special exemption granted by
Chapter Board of Directors.
f. The number of Area Representatives
and the areas which they represent will be determined by the Board
of Directors. Candidate Area Representatives will be part of the
annual slate of Officers.
When necessary, Interim Area Representatives
can be appointed by nomination from the Chapter President and
approval by majority vote by the Board of Directors.
Sec. 6 OFFICERS
a. The PRESIDENT shall be
responsible for the supervision of the affairs of the Chapter
and shall perform the duties of that office. The President shall
preside at the meetings of the Chapter and of the Board of Directors
and be ex-officio of all committees and of all subcommittees thereof.
In addition, the President shall serve on the By-Laws Committee.
b. The VICE PRESIDENT, PROGRAMS
shall serve as the Chairperson of Programs and will be responsible
for securing pertinent, quality speakers for monthly Chapter meetings.
The Vice President Programs shall take over the duties of the
President, in the absence of the President.
c. The VICE PRESIDENT, COMMUNICATIONS
shall be responsible for keeping all administrative and historical
records of the Chapter and for
disseminating information to the membership concerning meetings,
conferences, and other official activities of the Chapter. These
duties will include recording and preserving minutes of Board
of Directors meetings; preparing the monthly luncheon meeting
notice/flyer and forwarding it for printing and distribution;
and ensuring the web site is up-to-date with current and accurate
information.
d. The VICE PRESIDENT, FINANCE
shall be responsible for al financial transactions and records
of the Chapter. The Treasurer shall insure that all Chapter financial
matters are handled in a prompt and responsible manner. Payment
for any Chapter expense item in excess of one hundred dollars
($100.00) other than luncheon costs for Chapter meetings shall
require the approval of the Board of Directors. The Treasurer
shall submit monthly financial reports to the Board of Directors
in a format determined by the President and/or the Board.
e. The VICE PRESIDENT, MEMBERSHIP
shall chair the Membership Committee and maintain the records
for the Chapter memberships and actively promote joining the Association
whenever possible and appropriate.
f. The VICE PRESIDENT, OPERATIONS
shall be responsible for coordinating Chapter luncheon meetings
with specific meeting places and all arrangements. Duties also
include taking reservations for Chapter monthly luncheon meetings,
arranging venues (i.e., restaurant reservations), menu selection,
setup, tracking attendance, collecting luncheon payments, coordinating
military and other seating, and assigning corporate tables.
g. The VICE PRESIDENT, PUBLICITY shall be responsible for taking pictures
at each Chapter meeting and for submitting articles to SIGNAL
magazine on a monthly basis. Responsibilities also include all
Chapter publicity requirements (e.g., symposia, special meetings)
and actively publicizing upcoming Chapter functions and Chapter
activities in general.
h. The VICE PRESIDENT, SCHOLARSHIPS shall be responsible for planning
and implementing Chapter scholarship and educational programs.
Duties include administering the Chapter's Los Angeles area ROTC
scholarships program and the AFCEA International-sponsored Science
Tools Teaching Awards program.
i. The VICE PRESIDENT, AWARDS shall be responsible for managing, monitoring,
and implementing the Chapter's awards programs, sponsored both
by the Chapter and by AFCEA International. Duties include planning
key milestones for timely submission and approval of nominations,
arranging data inputs, drafting and coordinating reviews and editing
of nominations, and on-time submission.
j. The MILITARY LIAISON OFFICER shall be the point
of contact for activities involving local military personnel and
bases. This individual shall advise the Board on current conflict
of interest requirements, make recommendations on proper AFCEA/military
interactions and coordinate AFCEA/military interactions with the
local military JAG offices.
h. The VICE PRESIDENT, YOUNG AFCEAN AFFAIRS shall
be the focal point for all Chapter Young AFCEAN activities. This
individual shall coordinate Young AFCEAN business with other chapters,
Regional VPs, and AFCEA International. They also will advise the
Board on special activities, meetings, speakers or other Young
AFCEAN interests.
Sec. 7 OTHER BOARD MEMBERS
a. The AREA REPRESENTATIVES
shall be responsible for coordinating Chapter activities in geographic
areas of particular interest to the LA Chapter. The will represent
Chapter members in their area on the Chapter Board of Directors,
make recommendations to the Board for activities of interest to
their area members and coordinate special meetings for AFCEA members
in their area.
b. The immediate PAST PRESIDENT shall render the President
such assistance as required and in the absence of the President
and all Chapter Vice Presidents shall take over the duties of
the President. In addition, he/she shall serve as Chairperson
of the By-Laws Committee.
c. Associate Directors are interested and active members who may
be nominated and elected to serve as non-voting members of the
Board of Directors.
Sec. 1 Amendments to these By-Laws
shall be proposed by the By-Laws Committee and submitted to a
simple majority vote of the Board of Directors for approval in
the meeting at which a quorum (51%) of the Board of Directors
is present.
Sec. 2 Proposed amendments shall
be submitted for discussion and recommendations among the Board
of Directors. The Chapter may then adopt them by a majority vote
of the Board of Directors.
Sec. 3 The By-Laws Committee shall
consist of the Chapter President, a Chapter Past President and
at the discretion of the Chapter President, one member appointed
by the President and approved by the Board. There shall be an
annual review of the Chapter By-Laws and the By-Laws Committee
will prepare the required amendments and present them to the Board
of Directors for approval.
Sec. 1 Membership dues shall conform
to the dues established by the Association Board of Directors.
Additional funds for Chapter activities may be raised upon approval
by a majority vote of a quorum of the Board of Directors.
Sec. 2 No part of the Chapter's
earnings shall be to the benefit of its members.
Sec. 1 The Vice
President, Communications shall give the membership written
notice of the date, time, and location of meetings, conferences,
and other official activities of the Chapter at least two (2)
weeks prior to the event. In addition, the Vice
President, Operations shall take reservations for Chapter
meetings and generally attend to keeping track of attendance,
providing name tag badges and collecting for the cost of the meeting.
The Vice President, Operations will ensure arrangements are made
for meeting venues, setup and menu selection. The Vice President,
Programs will determine head table seating in coordination with
the President and Vice President,
Operations.
Sec. 1 MEMBERSHIP - The Membership
Committee shall consist of the Vice President Membership and appointed
committee members from among the Chapter membership. Its goal
will be strengthening and building up the various classes of Chapter
membership.
Sec. 2 PROGRAMS - The Program Committee
shall consist of the Vice President Programs, as Chairperson,
and at least two (2) other members appointed by the President,
with the concurrence of the Board of Directors. It will be responsible
for selecting appropriate topics and acquiring quality, pertinent
speakers for the monthly meetings and any special functions as
directed by the President.
Sec. 3 BY-LAWS - The By-Laws Committee
shall consist of the Immediate Past President, as Chairperson,
Chapter President and, at the discretion of the Chapter President,
one additional member appointed by the Chapter President with
the concurrence of the Board of Directors. The committee shall
conduct the annual review of the Chapter By-Laws and will prepare
the required amendments and present the same to the Board of Directors.
Sec. 4 SCHOLARSHIP COMMITTEE - The
Scholarship Committee shall be chaired by the
Vice President, Scholarship and include and any
other member as appropriate, but limited to two (2), appointed
by the President and approved by the Board of Directors. This
committee will develop a scholarship program on an annual basis
that will be presented to the Board for approval and implementation.
Sec. 5 NOMINATING COMMITTEE - Reference
Article III, Sec. 5, Para a.
Sec. 6 ELECTION COMMITTEE - Reference
Article III, Sec. 5, Para b.
Sec. 7 AWARDS COMMITTEE - The Awards
Committee shall be chaired by
the Vice President, Awards and include and any other members
as appropriate, but limited to two (2), appointed by the President
and approved by the Board of Directors. The Awards Committee will
manage, monitor, and implement the LA Chapter's award program
and coordinate nominations for AFCEA International Awards. All
recommendations for LA Chapter and AFCEA International Awards
will be approved by the Board.
Sec. 8 With the exception of the
Chapter By-Laws Committee, all committees shall be required to
submit reports to the Board of Directors at least once per year.
Additionally, the Membership and Program Committees shall be required
to present annual written reports to the general membership. Written
reports may be waived by a vote of the Board of Directors.
Sec. 9 DELEGATES - Each Chapter
is entitled to send one delegate per 100 members (but not less
than two in any case) to the annual meeting held in conjunction
with the AFCEA International Convention. Delegates will be appointed
by the Chapter President and/or elected by a simple majority of
the Chapter Board of Directors.
Sec. 1 AIMS AND PURPOSES - The aims
and purposes of this Chapter shall be those set forth in the International
By-Laws as covered by Article 1 of the By-Laws of this Chapter.
Sec. 2 CLASSES OF MEMBERSHIP - The
classes of membership of the Chapter shall conform to those outlined
in the International By-Laws, i.e., Full Membership, Life Membership,
Student Membership, Group Membership, Honorary Membership and
Allied Membership.
Sec. 3 MEMBERSHIP DUES - Membership
dues shall conform to the dues as outlined in the International
By-Laws. Additional funds for local Chapter activities may be
raised if necessary upon approval by a majority vote of the Board
of Directors.
